Hotel Booking Conditions
Hotel bookings can be settled either by credit card or bank transfer. Each reservation will be processed ONLY if accompanied by credit card details which are requested as booking guarantee. Credit card details are also mandatory when paying by bank transfer. Make sure to book your room as soon as possible to benefit from the special rates for IPIC2023. Benefits are only applicable to Congress participants. The main nights booked at the hotels are the 8th, 9th and 10th November 2023. All bookings that include pre and post nights are pending hotel confirmation. Guarantee/payment of hotel reservation Bookings are subject to availability and payments can be done by credit card and bank transfer. All rates are quoted in Euros, per room, per night and include VAT, breakfast and taxes.
To guarantee your reservation a total deposit is required. Please note that your credit card will be directly charged at the moment of transaction. For bank transfer payments credit cards will only be charged in case of penalties. Bank transfer payments should be received between 4-6 working days after booking.
After October 1st only payments by credit card will be accepted.
Cancellation Policy
Any change or cancellation of the hotel reservation must be sent in writing to AIM Group International (ipic2023@aimgroup.eu) according to the following conditions:
- Until June 30th, 2023: Full refund
- Between July 1st until August 31st, 2023: 50% of total stay will be refunded
- From September 1st, 2023 onwards: 100% charge is applied / No refund
Kindly note that all approved refunds will be processed and issued within 60 days after the congress.
For any additional queries please contact the Organising Secretariat.