Welcome to the Exhibition & Sponsoring Portal of the

Europe Biobank Week Congress 2025

 
May 13 - 16, 2025
Bologna Congress Centre, EX-GAM / Bologna, Italy

 

Using this portal you will be able to book your exhibition stand and/or sponsoring for this event. If you require assistance using the Exhibition & Sponsoring Portal, please contact us at ebw.info@aimgroup.eu.

 

Become an #EBW25 partner

Europe Biobank Week 2025 is the largest congress on biobanking that will give you the chance to be at the forefront of the latest challenges of biobanking. Professionals (biotechnology, pharmaceutical, biobank associations, scientific institutes, hospitals, etc.), patients and government representatives will exchange and gather insights. This event offers four impactful days of influential keynote presentations, dynamic discussions, networking events, and a robust showcase of interactive exhibits, technological advancements, and product innovations. 

Whether your goal is to demonstrate your expertise/your products, differentiate yourself from competitors, engage with your target audience, increase brand awareness, or simply boost your annual market sales, you cannot afford to miss out on connecting with this targeted community.

You can expect

  • 4 days of workshops & presentations 
    • Ample networking opportunities 
  • 40+ countries represented 
    • From 5 continents (North America, South America, Africa, Europe, Asia) 
  • 700+ attendees, 50+ sponsors & exhibitors 
    • Demonstration of latest products, services, and technologies 

Sponsorship brochure

We are delighted to share our sponsorship brochure for download. If you would like to discuss your requirements in advance, please contact us.

Secure your sponsorship of #EBW25 NOW!

 

 

In the following form you can order sponsoring packages and/or an exhibition booth.

Orders for exhibition booths should be placed until April 14, 2025. After this date orders are still accepted, however a manipulation surcharge of 25% applies.

To start your order, please click on "Start Order" below.


In case of any questions regarding your booking, please contact:
AIM Austria GmbH | Löwengasse 3, Top 6 | 1030 Vienna, Austria
ebw.info@aimgroup.eu

Contact Details

Billing Address

Membership Information

Receive ESBB/BBMRI-ERIC news and updates?

Would you like to receive congress and other news from our organisations? We will filter based on your membership so that you only receive appropriate information.

Media Consent

Please complete this form to give consent for us to use provided media and other personal data to then be stored and used. This form covers consent for use of the below for internal and external communications and storage of the data within this form. 
All data gathered (images, film, comments, personal info related to this form), will be stored by BBMRI-ERIC for Europe Biobank Week– 13-16 May 2025 in Bologna, Italy. Your data will be processed exclusively based on the Regulation (EU) 2016/679 of the European Parliament and of the Council, the Austrian Data Protection Act (Datenschutzgesetz = DSG) and the Austrian Telecommunications Act (Telecommunications Act 2003, TKG 2003). The data may be shared with third party organisations in order to fulfil the communication work necessary, e.g., providing images to design/print agencies.

I give consent to BBMRI-ERIC/ESBB to publish, republish, or otherwise transmit still and moving images, audio and my name for the purposes of:

Please select where applicable.
I understand the organisation will keep all its images in accordance with data protection law and delete the images that have not been used for any publicity or marketing after two years. I also understand that the still / moving images / audio used for publicity or marketing purposes are in the public domain and therefore could potentially be reproduced, altered, or re-used by anyone in the world outside of the organisation’s control.

I know I have the right to withdraw consent at any time by emailing hello@europebiobankweek.eu but understand that withdrawing consent may not affect the material that has already been used.

Data Processing Consent

The ESBB and BBMRI-ERIC contracts AIM Austria GmbH with handling Europe Biobank Week Congress Sponsorship & Exhibition. AIM Austria GmbH acts according to the The ESBB and BBMRI-ERIC Privacy Policy as published on the website.
By registering for Europe Biobank Week 2025, you agree that AIM Austria GmbH, on behalf of the ESBB and BBMRI-ERIC, is allowed to use all data given for a computerised handling of the congress.

Before completing your booking, please read the privacy policy and provide your consent below. Please note that your personal data is required for processing the sponsorship & exhibition and it is not possible without your consent.

Data Processing Consent

Data Processing Consent option required


In case of any questions regarding your booking, please contact:
AIM Austria GmbH | Löwengasse 3, Top 6 | 1030 Vienna, Austria
ebw.info@aimgroup.eu

Company Marketing Details

Company Logo, URL & Description

Sponsorship Editorial

As an EBW 2025 sponsor, you have the opportunity to feature a sponsorship editorial on the EBW website, enhancing your visibility. If you are interested, please complete the questions below and upload a picture that best represents your company/business. Additionally, we will use the company description you provided above for the sponsorship editorial. Rest assured, you will receive the editorial for review and approval prior to publication.

Why does it matter to be at EBW25?

What new innovation are you bringing OR what are you most looking forward to?

Picture or image that best reflects your company/your business.


In case of any questions regarding your booking, please contact:
AIM Austria GmbH | Löwengasse 3, Top 6 | 1030 Vienna, Austria
ebw.info@aimgroup.eu

Sponsorship

SPONSORSHIP LEVELS AND ADDITIONAL BENEFITS

Your company logo, website link and 100-word description will be displayed on a dedicated page of the event website ensuring direct visibility to each visitor. You will receive recognition on all sponsor appreciation signage throughout the event.

Calculate your investment total from the sponsorship brochure to see which level of sponsorship you have achieved below to enjoy the following additional benefits:

 

Sponsorship

in alphabetical order

5-minute Snapshot in a Scientific Session

Engage the session audience in a company-sponsored introduction to your product or service within a thematically relevant session of your choosing. Make sure to invite attendees over to your booth to continue discussions. This opportunity entails a five-minute speaking slot within the original session to keep the attendees within the room. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
3,000.00
TOTAL

Bag Insert

Sustainably sourced item to be produced by sponsor. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
650.00
TOTAL

Banner in EBW25 E-Mail

Include your message in the EBW25 conference e-blast and increase your exposure. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
1,250.00
TOTAL

Closing Session

The opening and closing ceremonies are the important presentations of a conference and are heavily promoted. Use this opportunity to get your brand and message out to all our community. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
3,000.00
TOTAL

Congress Bag

Choose to be the single company prominently featured on all conference bags and gain massive exposure to all attendees. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
4,500.00
TOTAL

Direct E-Mail Blast

Reach a broad spectrum of professionals including biobankers. The e-blast is an email dedicated to your company that we communicate with our database. E-blasts are offered on a first-come, first-serve basis, subject to space availability. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
2,000.00
TOTAL

EBW Evening

The EBW Evening is the prime networking occasion of the conference.
Be the exclusive sponsor for this key evening function and benefit from this tremendous opportunity to communicate your message to high-ranking representatives in the market. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
15,000.00
TOTAL

Innovation Awards

Support innovation by contributing to the innovation award prize. The best submitted idea will be selected by a dedicated review committee and awarded by the sponsor in the closing ceremony. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
650.00
TOTAL

Lanyards

Display your logo, slogan or company name on the official event lanyards and benefit from the highest visibility throughout the conference and beyond. Lanyards will be handed out to each attendee upon registration and must be worn visibly throughout the conference. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
3,000.00
TOTAL

Mobile App - Push Notifications

Dedicated push notification sent to all mobile app users (one pre-event, one during event). For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
1,000.00
TOTAL

Mobile Application

A must on every smartphone. Attendees will be able to access full information about the event and contact fellow attendees and exhibitors. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
3,500.00
TOTAL

Networking Break

Make one of the coffee breaks your own, place your brand name on all attendees’ minds and ensure your company is the topic of their conversations. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
1,500.00
TOTAL

Networking Lunch Break

Make one of the lunch breaks your own, place your brand name on all attendees’ minds and ensure your company is the topic of their conversations. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
2,500.00
TOTAL

Opening Session

The opening and closing ceremonies are the important presentations of a conference and are heavily promoted. Use this opportunity to get your brand and message out to all our community. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
3,000.00
TOTAL

Poster Awards

Support biobanking research by contributing to the poster awards prizes. Three best posters will be selected by a dedicated review committee and awarded by the sponsors in the closing ceremony. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
650.00
TOTAL

Pressure Cooker

Express your views in this candid session and position your company as a thought leader. The goal is to gather a diversity of up to five guest companies around one table to extend their views vigorously and vibrantly on a topic that is passionate to them and critically relevant to biobankers. Your moderator has an envelope containing five questions. One by one, they will read them out and you will discuss, debate and express your views. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
3,500.00
TOTAL

Session Sponsor

Show leadership in your area of expertise by sponsoring the relevant sector focused session. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
2,750.00
TOTAL

Spotlight Oral Presentation

Grasp the attention of attendees by demonstrating collaboration with your innovative clients on a scientifically sound EBW25 abstract. You should reach out to your community on an oral submission that shares a client’s research outcomes which highlights use of your equipment or technology. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
3,000.00
TOTAL

Website Banner

Advertise your company’s presence at the conference on the home page of our event website. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
2,000.00
TOTAL

Welcome Reception

The Welcome Reception is a fantastic networking occasion where all attendees come together in an informal setting to meet and greet new and old partners. Benefit from this platform to bring your message across to the market. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
7,500.00
TOTAL

WIFI Sponsor

Help attendees to get connected during the conference by being the official WIFI sponsor. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
4,000.00
TOTAL

Workshop Sponsor

Share your company’s vision during a hands-on workshop. EBW offers the opportunity to organise your own 60-minute company tutorial or training session in a private breakout room (equipped with lectern, screen, LCD projector, sound system). For more information, please refer to the EBW25 Sponsorship Brochure on our website.

AMOUNT
4,950.00
TOTAL


In case of any questions regarding your booking, please contact:
AIM Austria GmbH | Löwengasse 3, Top 6 | 1030 Vienna, Austria
ebw.info@aimgroup.eu

Exhibition

Exhibition Table Top

AMOUNT
1,000.00
TOTAL

Applicable to non-profit and start-up companies – contact us for criteria. For more information, please refer to the EBW25 Sponsorship Brochure on our website.

Vendor Trail

Increase your visibility at EBW25 by participating in the Vendor Trail. If you wish, your company will be included in a dedicated game for delegates to undertake during the Congress. This will guarantee additional footfall to your stand and provide key opportunities for richer engagement. You can choose to contribute sponsored prizes to be awarded at the EBW Evening, thus further increasing your presence.

Exhibition Booth 6sqm

Includes: 1 table and 2 chairs, 2 exhibitor passes, 1 electricity socket 1500W, 1 sign with name and booth number, carpet & panels, company name on website and mobile app

AMOUNT
3,500.00
TOTAL
AMOUNT
3,000.00
TOTAL

Exhibition Booth 9sqm

Includes: 1 table and 2 chairs, 2 exhibitor passes, 1 electricity socket 1500W, 1 sign with name and booth number, carpet & panels, company name on website and mobile app

AMOUNT
5,450.00
TOTAL
AMOUNT
4,950.00
TOTAL

Exhibition Booth 12sqm

Includes: 1 table and 2 chairs, 2 exhibitor passes, 1 electricity socket 1500W, 1 sign with name and booth number, carpet & panels, company name on website and mobile app

AMOUNT
7,000.00
TOTAL
AMOUNT
6,500.00
TOTAL

Exhibition Booth 18sqm

Includes: 1 table and 2 chairs, 3 exhibitor passes, 1 electricity socket 1500W, 1 sign with name and booth number, carpet & panels, company name on website and mobile app

AMOUNT
8,500.00
TOTAL
AMOUNT
8,000.00
TOTAL

Company Name Fascia Board

Additional Equipment

The webshop for ordering additional equipment for your exhibition booth will go live in January, 2025.

All registered exhibitors will receive an email reminder.

 


In case of any questions regarding your booking, please contact:
AIM Austria GmbH | Löwengasse 3, Top 6 | 1030 Vienna, Austria
ebw.info@aimgroup.eu

Global South Sponsor

Global South Sponsor (500€ Donation)

The organisers of EBW believe that the value of scientific endeavor is improved when the community demonstrates inclusivity and opportunity for all scientists and biobankers.

This sponsorship item enables your organisation to be part of this through your donation to the Global South Travel Grant. Applications to the grant will be reviewed by the scientific programme committee as applicants will also be submitting high quality abstracts to participate in EBW25.

  • Your logo and branding will appear on any activity promoting the travel grant.
  • You will have the opportunity to share reflections on why your organisation values
    inclusive science within coverage of the grant on the EBW25 website.
AMOUNT
500.00
TOTAL


In case of any questions regarding your booking, please contact:
AIM Austria GmbH | Löwengasse 3, Top 6 | 1030 Vienna, Austria
ebw.info@aimgroup.eu

Terms & Conditions


Before completing your booking, please read the Terms & Conditions, and agree below.


In case of any questions regarding your booking, please contact:
AIM Austria GmbH | Löwengasse 3, Top 6 | 1030 Vienna, Austria
ebw.info@aimgroup.eu

Summary

Before you check out, see if you reached a sponsorship tier.

Missed out? You still have time to edit your basket.
Simply click on "Edit" next to "Sponsorship" or "Exhibition" above and add an item to your order.


In case of any questions regarding your booking, please contact:
AIM Austria GmbH | Löwengasse 3, Top 6 | 1030 Vienna, Austria
ebw.info@aimgroup.eu

Payment

Please note that customers are responsible for bank charges/credit card fees, if applicable.


In case of any questions regarding your booking, please contact:
AIM Austria GmbH | Löwengasse 3, Top 6 | 1030 Vienna, Austria
ebw.info@aimgroup.eu

Thank You


A confirmation email will be sent to you shortly. Please also check your spam folder.
In case you haven't received an email from us within the next 30 minutes, please contact us at ebw.info@aimgroup.eu

We look forward to welcoming you to the Europe Biobank Week 2025 in Bologna!

Kind regards,

EBW2025 Organizer Team
AIM Group International, Vienna Office
Löwengasse 3 | Top 6 | 1030 Vienna | Austria 
ebw.info@aimgroup.eu

europebiobankweek.eu


In case of any questions regarding your booking, please contact:
AIM Austria GmbH | Löwengasse 3, Top 6 | 1030 Vienna, Austria
ebw.info@aimgroup.eu

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