Welcome to the Partnership & Exhibition Portal of ICRA 2026


Using this portal, you will be able to book your partnership and/or exhibition space for this event. After submitting your booking, you will receive a booking summary via email. We will then review your booking, and your proforma invoice will be sent to your inbox within 48 hours.

 

To start your order, please click on "Start Order" below.


In case of any questions regarding the Partnership & Exhibition, please contact:

AIM Austria - Official ICRA 2026 Exhibition & Sponsoring Agency
Löwengasse 3, Top 6 | 1030 Vienna, Austria
E-Mail: ICRA2026exhibition@aimgroup.eu  
URL: https://2026.ieee-icra.org/

Contact Details

Company/Organization Marketing Details

Please let us know the brand name, the website URL and upload the logo of your company/organization.

Billing Address

Please provide your official company name and billing address, in English.

Tax Code on Invoice

Please select your applicable tax code below.

  • reverse charge if applicable = applicable for EU Member State companies (except Austria) – please, insert your valid company tax number in the corresponding field above (mandatory) – and for companies in all other countries
  • 20% Austrian VAT = applicable for Austrian companies and all individuals

If you book a Partnership item, the tax code on the invoice for Partnership bookings will be applied as selected above.
Please note that all bookings of exhibition spaces in Austria are subject to a 20% value-added tax (VAT) and a 1% contract fee.

*reverse charge, if applicable, will only be applied to Partnership Items

Tax number check

To help us speed up the booking process, we are kindly asking you to please check your VAT number using any official tax validation tool (for example, the links provided below) and upload the validation result. If your VAT number cannot be validated or shows as invalid, you may instead upload a document confirming your company’s VAT or tax identification number.

For EU countries: VIES VAT number validation
For UK companies: UK VAT Number Check
For Switzerland: CH UID-Register
Other countries: use your country’s tax validation service or upload a document confirming your company’s VAT or tax identification number.

*mandatory field

Data Processing Consent

On behalf of the IEEE Robotics and Automation Society, the IEEE International LLC contracts AIM Austria GmbH with handling the Partnership & Exhibition for the 2026 IEEE International Conference on Robotics & Automation (ICRA 2026). AIM Austria GmbH acts according to the IEEE Privacy Policy as published on the website.
By making a booking for the ICRA 2026, you agree that AIM Austria GmbH, on behalf of the IEEE International LLC and IEEE Robotics and Automation Society, is allowed to use all data given for a computerised handling of the conference.

Before completing your booking, please read the privacy policy and provide your consent below. Please note that your personal data is required for processing the partnership & exhibition and it is not possible without your consent.

option required


In case of any questions regarding the Partnership & Exhibition, please contact:

AIM Austria - Official ICRA 2026 Exhibition & Sponsoring Agency
Löwengasse 3, Top 6 | 1030 Vienna, Austria
E-Mail: ICRA2026exhibition@aimgroup.eu  
URL: https://2026.ieee-icra.org/

Conference Partnership

All prices are excluding VAT.

PARTNERSHIP PACKAGES

Select from the following packages that include benefits to enhance your brand before, during and after the ICRA conference, along with major presence in the exhibition hall.

To view the details of the benefits included in your Partnership Level, please refer to page 5 of our ICRA 2026 Partnership & Exhibition Prospectus.

AMOUNT
60,000.00
TOTAL
AMOUNT
45,000.00
TOTAL
AMOUNT
25,000.00
TOTAL
AMOUNT
10,000.00
TOTAL

Floorplan Preference

Please select and submit your 3 preferred booth numbers below using the Live Floorplan link. You may also indicate if you prefer a corner booth, an in-row location, or a general area (e.g. near the entrance, catering, competition area, etc.). Please note that this is a preliminary floorplan, meaning booth numbers and/or locations will change. 
While we will do our best to take your preferences into account, final booth allocation will be made by the organizer and cannot be guaranteed.

The following exhibition spaces are included in your Partnership Package:
Platinum - 36sqm (orange)
Gold - 18sqm (pink)
Silver - 9sqm (red)


In case of any questions regarding the Partnership & Exhibition, please contact:

AIM Austria - Official ICRA 2026 Exhibition & Sponsoring Agency
Löwengasse 3, Top 6 | 1030 Vienna, Austria
E-Mail: ICRA2026exhibition@aimgroup.eu  
URL: https://2026.ieee-icra.org/

Conference Partnership

All prices are excluding 20% Austrian VAT.

PARTNERSHIP PACKAGES

Select from the following packages that include benefits to enhance your brand before, during and after the ICRA conference, along with major presence in the exhibition hall.

To view the details of the benefits included in your Partnership Level, please refer to page 5 of our ICRA 2026 Partnership & Exhibition Prospectus.

AMOUNT
60,000.00
TOTAL
AMOUNT
45,000.00
TOTAL
AMOUNT
25,000.00
TOTAL
AMOUNT
10,000.00
TOTAL

Floorplan Preference

Please select and submit your 3 preferred booth numbers below using the Live Floorplan link. You may also indicate if you prefer a corner booth, an in-row location, or a general area (e.g. near the entrance, catering, competition area, etc.). Please note that this is a preliminary floorplan, meaning booth numbers and/or locations will change. 
While we will do our best to take your preferences into account, final booth allocation will be made by the organizer and cannot be guaranteed.

The following exhibition spaces are included in your Partnership Package:
Platinum - 36sqm (orange)
Gold - 18sqm (pink)
Silver - 9sqm (red)


In case of any questions regarding the Partnership & Exhibition, please contact:

AIM Austria - Official ICRA 2026 Exhibition & Sponsoring Agency
Löwengasse 3, Top 6 | 1030 Vienna, Austria
E-Mail: ICRA2026exhibition@aimgroup.eu  
URL: https://2026.ieee-icra.org/

Partnership - À la Carte

All prices are excluding 20% Austrian VAT.

All prices are excluding VAT.

SUPPORT OF ATTENDEE SERVICES

Lanyard

EXCLUSIVE
Partner branded lanyards ~8k units, produced by organizers. Distributed to all event attendees at registration.

AMOUNT
20,000.00
TOTAL
AMOUNT
20,000.00
TOTAL

Pocket Guide

EXCLUSIVE
Pocket Guide with relevant conference info ~7k units, produced by organizers. Distributed to all event attendees at registration.

AMOUNT
7,500.00
TOTAL
AMOUNT
7,500.00
TOTAL

Sweet Welcome – Chocolate Bar

EXCLUSIVE
Partner branded famous Zotter Chocolate ~7k units, produced by organizers.
Distributed to all event attendees at registration

AMOUNT
15,000.00
TOTAL
AMOUNT
15,000.00
TOTAL

Sweet Welcome – Chocolate Waffle

EXCLUSIVE
Partner branded famous Manner-Schnitte (Chocolate Waffle) ~7k units, produced by organizers. Distributed to all event attendees at registration.

AMOUNT
16,000.00
TOTAL
AMOUNT
16,000.00
TOTAL

Conference WiFi Service

EXCLUSIVE
Partner branded WiFi marketing material will be prominently displayed throughout the event including print material, pull-up banners, etc. Includes custom web splash page & 1 mobile push notification curated by RAS. Custom web splash page specs and due date are forthcoming.

AMOUNT
12,000.00
TOTAL
AMOUNT
12,000.00
TOTAL

Charging Table in the Exhibition Hall

Minimum 3 available.

AMOUNT
3,500.00
TOTAL
AMOUNT
3,500.00
TOTAL

Charging Box in the Exhibition Hall

Minimum 3 available.

AMOUNT
5,000.00
TOTAL
AMOUNT
5,000.00
TOTAL

Conference Coffee Trikes in the Exhibition Hall

Please check "Conference Coffee Trikes in the Exhibition Hall" below, then choose the day(s) and the number of trikes you would like to book.

Prices are per day and per trike
Mon: max. 1 trike available
Tue-Thu: max. 3 trikes available per day
Fri: max. 1 trike available

AMOUNT
5,500.00
TOTAL
AMOUNT
5,500.00
TOTAL
AMOUNT
5,500.00
TOTAL
AMOUNT
5,500.00
TOTAL
AMOUNT
5,500.00
TOTAL
AMOUNT
5,500.00
TOTAL
AMOUNT
5,500.00
TOTAL
AMOUNT
5,500.00
TOTAL
AMOUNT
5,500.00
TOTAL
AMOUNT
5,500.00
TOTAL

Conference Coffee Service in the Exhibition Hall

Please check "Conference Coffee Service in the Exhibition Hall" below, then choose the day(s) and the number of coffee service stations you would like to book.

Prices are per day and per coffee service stations
max. 3 coffee service stations per day available

AMOUNT
7,500.00
TOTAL
AMOUNT
7,500.00
TOTAL
AMOUNT
7,500.00
TOTAL
AMOUNT
7,500.00
TOTAL
AMOUNT
7,500.00
TOTAL
AMOUNT
7,500.00
TOTAL

Water Fountain

EXCLUSIVE
Branded wall with water tabs to get fresh Viennese tab water.

AMOUNT
12,000.00
TOTAL
AMOUNT
12,000.00
TOTAL

Water Bottles

EXCLUSIVE
5K Water bottles produced and distributed by sponsor (storage box available). Distribution is possible at stand.
Sponsor covers production costs only; no charges from the conference organizer.

AMOUNT
0.00
TOTAL
AMOUNT
0.00
TOTAL

Seating Cubes

Branded seating cubes for participants throughout the exhibition hall and conference center mall. Up to 3,000 pieces.
Please check "Seating Cubes" below, then select the number you wish to book.

AMOUNT
30,000.00
TOTAL
AMOUNT
30,000.00
TOTAL
AMOUNT
15,000.00
TOTAL
AMOUNT
15,000.00
TOTAL
AMOUNT
9,500.00
TOTAL
AMOUNT
9,500.00
TOTAL

Photo Box

Photo Box incl. some AI features, incl. digital photo and print option, your logo on all pictures, setup possible in the exhibition hall (3 days) and conference center. Up to 3 pieces.

AMOUNT
5,000.00
TOTAL
AMOUNT
5,000.00
TOTAL

Please select at least one Coffee Trike fee, or uncheck the dropdown box.

Please select at least one Coffee Service fee, or uncheck the dropdown box.

Please select at least one Seating Cubes fee, or uncheck the dropdown box.


In case of any questions regarding the Partnership & Exhibition, please contact:

AIM Austria - Official ICRA 2026 Exhibition & Sponsoring Agency
Löwengasse 3, Top 6 | 1030 Vienna, Austria
E-Mail: ICRA2026exhibition@aimgroup.eu  
URL: https://2026.ieee-icra.org/

Partnership - À la Carte

All prices are excluding 20% Austrian VAT.

All prices are excluding VAT.

SUPPORT OF SOCIAL EVENTS

Welcome Reception in Exhibition Hall (Monday)

1 available, Sponsor will be named in every communication of this event + onsite visibility.

AMOUNT
5,000.00
TOTAL
AMOUNT
5,000.00
TOTAL

Conference Lunch in the Exhibition Hall (Tuesday)

1 available, Sponsor will be named in every communication of this event + onsite visibility.

AMOUNT
5,000.00
TOTAL
AMOUNT
5,000.00
TOTAL

Conference Lunch in the Exhibition Hall (Wednesday)

1 available, Sponsor will be named in every communication of this event + onsite visibility.

AMOUNT
5,000.00
TOTAL
AMOUNT
5,000.00
TOTAL

Conference Lunch Boxes for the Award Luncheon (Thursday)

1 available, Sponsor will be named in every communication of this event + onsite visibility.

AMOUNT
4,000.00
TOTAL
AMOUNT
4,000.00
TOTAL

SUPPORT OF EDUCATIONAL ACTIVITIES

Conference App Sponsorship

BANNER AD

AMOUNT
5,000.00
TOTAL
AMOUNT
5,000.00
TOTAL

Push Notification

AMOUNT
5,000.00
TOTAL
AMOUNT
5,000.00
TOTAL

Industry Keynote Presentation

LIMITED SCHEDULE 4 per day available on TUE & WED.
Includes a 10-min or 5-min stage presentation on the Auditorium Stage during the Lunch Break (content must be pre-approved by the committee to limit commercialization).

AMOUNT
5,000.00
TOTAL
AMOUNT
5,000.00
TOTAL
AMOUNT
3,000.00
TOTAL
AMOUNT
3,000.00
TOTAL

BRANDING IN THE CONFERENCE CENTER

Self-Standing Tower Signage

WxH: 1,030 mm x 2,500 mm, 4 sides. 5 available.

AMOUNT
3,000.00
TOTAL
AMOUNT
3,000.00
TOTAL

Suspended Banner in corridor leading to exhibition

WxH: 1,400 mm x 4,000 mm, double-side printed. 3 available.

AMOUNT
4,500.00
TOTAL
AMOUNT
4,500.00
TOTAL

Floor Stickers in the Conference Center

5 available in different places.

AMOUNT
2,000.00
TOTAL
AMOUNT
2,000.00
TOTAL

Other Advertising Banner, Column Wraps, Escalator Runners, etc.

Prices are as previously agreed. Once we have received your booking, we will invoice you for the agreed amount. No charges will be made at the time of booking.

AMOUNT
0.00
TOTAL
AMOUNT
0.00
TOTAL

Digital Signage in the Conference Center

Prices are as previously agreed. Once we have received your booking, we will invoice you for the agreed amount. No charges will be made at the time of booking.

AMOUNT
0.00
TOTAL
AMOUNT
0.00
TOTAL

DIGITAL MARKETING

Targeted e-blast to registered attendees

LIMITED SCHEDULE, maximum 3 available

AMOUNT
7,500.00
TOTAL
AMOUNT
7,500.00
TOTAL

Targeted e-blast to registered attendees of past editions

(2023 — 2025)

AMOUNT
12,500.00
TOTAL
AMOUNT
12,500.00
TOTAL

Social Media Post

AMOUNT
5,000.00
TOTAL
AMOUNT
5,000.00
TOTAL

BRANDING DURING THE IMPERIAL NIGHT

Photo Box - Imperial Night

AMOUNT
3,000.00
TOTAL
AMOUNT
3,000.00
TOTAL

Exclusive Bar Branding

Up to 6 items

AMOUNT
3,000.00
TOTAL
AMOUNT
3,000.00
TOTAL


In case of any questions regarding the Partnership & Exhibition, please contact:

AIM Austria - Official ICRA 2026 Exhibition & Sponsoring Agency
Löwengasse 3, Top 6 | 1030 Vienna, Austria
E-Mail: ICRA2026exhibition@aimgroup.eu  
URL: https://2026.ieee-icra.org/

EXHIBITION

all prices include 20% Austrian VAT

Standard Booth Space

Booths will be allocated on a first-come, first-served basis. You may indicate your top 3 preferred booth locations upon the publication of the floor plan.

AMOUNT
5,184.00
TOTAL
AMOUNT
10,368.00
TOTAL
AMOUNT
14,400.00
TOTAL
AMOUNT
20,736.00
TOTAL
AMOUNT
31,104.00
TOTAL

Start-up Booth Rental

For companies incorporated within 24 months of the conference date. An incorporation certificate is required. Includes a 6 sqm booth (shell scheme, including carpet and fascia board signage), and two (2) Exhibitor Personnel Passes.

AMOUNT
2,400.00
TOTAL

Please upload your incorporation certificate

all prices include 20% Austrian VAT

Exhibition - Special Request

Once we have received your booking, we will process your request and invoice you for the corresponding amount. No charges will be made at the time of booking.

AMOUNT
576.00
TOTAL

Is there anything else you would like us to know?

Floorplan Preferences

Please select and submit your 3 preferred booth numbers below using the Live Floorplan link. You may also indicate if you prefer a corner booth, an in-row location, or a general area (e.g. near the entrance, catering, competition area, etc.). Please note that this is a preliminary floorplan, meaning booth numbers and/or locations will change. 
While we will do our best to take your preferences into account, final booth allocation will be made by the organizer and cannot be guaranteed.


In case of any questions regarding the Partnership & Exhibition, please contact:

AIM Austria - Official ICRA 2026 Exhibition & Sponsoring Agency
Löwengasse 3, Top 6 | 1030 Vienna, Austria
E-Mail: ICRA2026exhibition@aimgroup.eu  
URL: https://2026.ieee-icra.org/

Terms & Conditions

Before completing your booking, please read the Conference Terms & Conditions and the IEEE Event Terms & Conditions and agree below.


In case of any questions regarding the Partnership & Exhibition, please contact:

AIM Austria - Official ICRA 2026 Exhibition & Sponsoring Agency
Löwengasse 3, Top 6 | 1030 Vienna, Austria
E-Mail: ICRA2026exhibition@aimgroup.eu  
URL: https://2026.ieee-icra.org/

Summary

After submitting your booking, you will receive a confirmation. We will then review your order, and your proforma invoice will be sent to your inbox within 48 hours.


In case of any questions regarding the Partnership & Exhibition, please contact:

AIM Austria - Official ICRA 2026 Exhibition & Sponsoring Agency
Löwengasse 3, Top 6 | 1030 Vienna, Austria
E-Mail: ICRA2026exhibition@aimgroup.eu  
URL: https://2026.ieee-icra.org/

Thank You!

You will receive a confirmation in the next few minutes. We will review your order, and your proforma invoice will be sent to your inbox within 48 hours.


In case of any questions regarding the Partnership & Exhibition, please contact:

AIM Austria - Official ICRA 2026 Exhibition & Sponsoring Agency
Löwengasse 3, Top 6 | 1030 Vienna, Austria
E-Mail: ICRA2026exhibition@aimgroup.eu  
URL: https://2026.ieee-icra.org/

We are using a temporary cookie to streamline your experience. No personal data is stored and the cookie is removed once you complete your registration.

Your Browser Settings have Cookies Disabled

This site requires a temporary cookie to streamline your experience. No personal data is stored and the cookie will be removed once you complete your registration. Please enable cookies in your browser and refresh this page.